3/15/18- Record of Proceedings-Board of Directors Work Session

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Regular Meeting Agenda

Jefferson County Communications Center Authority

Board of Directors

March 15, 2018, 9:00 am

433 S. Allison Pkwy, Lakewood, CO 80226

I. CALL TO ORDER

II. ROLL CALL

President Jon Greer (Arvada Fire) Present

Vice President Jeff Shrader (Jeffco Sheriff’s Office) Present

Secretary/Treasurer Daniel Brennan (Wheat Ridge PD) Present

Member Link Strate (Arvada PD) Present

Member Mike Weege (EFD) Present

Member Bill Kilpatrick (Golden PD) Present

Member Dan McCasky (Lakewood PD) Present

Member Don Lombardi (West Metro Fire) (Proxy Bob Olme) Not Present

Other attendees:

Jeff Streeter-Executive Director

Kathryn Winn-Attorney with Collins, Cockrel and Cole

Nancy Weiss-Community Resource of Colorado

Amparo Garcia-Revolution Advisor

Brian Wilkerson-Revolution Advisor

Jodi Malpass-Operation Manager

Vicki Pickett-Operations Manager

Pat Purdy-IT Director WMFR

Gabrielle Rathfon-Jeffcom HR manager

Amanda Adams- Jeffcom Executive Assistant

III. PUBLIC COMMENT – (Limited to 3 minutes each)

IV. APPROVAL OF RECORD OF PROCEEDINGS

MOTION: It was moved by Dan Brennan and seconded by Dan McCasky to approve the record of proceedings of the work session for the board of directors dated March 1, 2018.

V. REPORTS

A. Financial and Budget Update – (CRS) Community Resource of Colorado Ms. Nancy Weiss

  • February Statement and Update on Expenses
  • A detailed budget has been presented to better track on what’s being spent. So far, we are tracking just fine on expenses and are still in the positive. There are several categories that  we haven’t incurred any expenses yet. As of March 9, there was 1.4 million in the bank account.

B. Executive Director Update – Executive Director Jeff Streeter

  • Cutover Update: We had three very successful cut overs this week. We had some minor glitches that were resolved quickly by the staff and vendors. We had to do a lot of testing as we swing the trunks over to make sure calls are coming in. There were some issues switching the Admin calls. But all things considered we got the issues resolved quickly and in a timely manner. The dispatchers are adjusting nicely.
  • Arvada Fire, Arvada PD and Wheat Ridge will be cutting over next week.
  • State Audit Exemption Form-Board Signatures
  • We are exempt from state audit since 2017 expenses were all through JCECA. We have received signatures from the board to get this documentation submitted.
  • We would like to provide information to the officers on the street through Lumen. This will help with warrant confirmations. It was negotiated to provide this information to the officers for $7300 and we will budget for this annually at $8000. With the boards permission Jeff Streeter would like to sign this agreement. The interface will be done by April 1st if not sooner.

MOTION: It was moved by Dan Brennan and seconded by Bob Olme to approve the agreement with Lumen and give the director permission to sign for this agreement.

C. Legal Update – Mrs. Kathryn Winn

  • No issues or anything for you to approve today.

D. Program Management Report – Mr. Brian Wilkerson, Revolution Advisors

  • Our big focus is getting all of our IGAs back.
  • We had a couple technology issues with WestNet that we are working through.
  • The backup center is coming together. We would like to continue to work through some long term mobile solutions. But if we needed to go to the backup center we will be able to dispatch from there.

VI. OLD BUSINESS

VII. EXECUTIVE SESSION

VIII. ADJOURNMENT

MOTION: There being no further business to be presented it was moved by Dan McCasky and seconded by Bob Olme to adjourn the work session of the Jefferson County Communications Center Authority board of directors. The motion was voted upon and carried.

Meeting was adjourned at 9:25am.

Recording Secretary: Amanda Adams- Executive Assistant

This meeting is open to the public.

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