11/8/18- Record of Proceedings- Special Board of Directors Meeting

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Record of Proceedings

Jefferson County Communications Center Authority

Board of Directors

November 8, 2018, 12:30 pm

433 S. Allison Pkwy, Lakewood, CO 80226

I. CALL TO ORDER

The board meeting of the Jefferson County Communications Center Authority (Jeffcom) was called to order by Jon Greer at 12:30pm. This meeting was held in accordance with the applicable statutes of the state of Colorado, at 433 S. Allison Parkway, Lakewood, Colorado.

II. ROLL CALL

President Jon Greer (Arvada Fire) Present

Vice President Jeff Shrader (Jeffco Sheriff’s Office) Present

Secretary/Treasurer Daniel Brennan (Wheat Ridge PD) Present

Member Link Strate (Arvada PD) Present

Member Mike Weege (EFD) Present

Member Bill Kilpatrick (Golden PD) Present

Member Dan McCasky (Lakewood PD) Present

Member Don Lombardi (West Metro Fire) Present

III. PUBLIC COMMENT – (Limited to 3 minutes each)

IV. REPORTS

  1. Strategic Planning Session
  • Direction of the Meeting
    • The goal of this meeting is to provide some direction to Jeff Streeter and his staff on what we see for the future of Jeffcom. At this point, the board is only going to look at short term strategic planning since we are still a new organization.
  • SWOT Evaluation from Advisory Planning Team (APT) Meeting
    • We have 4 Advisory Planning Teams that have formed and worked on SWOTs. Let’s start by pulling up the SWOT that one of our APTs did.
    • Strengths:
      • People (knowledge, dedication, tenure)
      • Technology/Equipment
      • Benefits (Health, 401K)
      • Guiding Principles
      • Independent Culture
      • Hiring Process (speed, inclusiveness)
    • Weaknesses:
      • Communication (rumor mill, transparency)
      • Staffing (understaffed, too many hours)
      • Retention
      • Training
      • Morale
      • Technology
      • Inconsistency in expectations
      • Physical Space
    • Opportunities:
      • Major Events (training/preparation & staffing)
      • Competition with other agencies and private contractors
      • Political Climate
      • Change of Leadership
      • Public Image and Perception
      • Media
      • Cyber Security
    • Threats:
      • Major Events (training/preparation & staffing)
      • Competition with other agencies and private contracts
      • Political Climate
      • Change of Leadreship
      • Public Image & Perception
      • Media
      • Cyber Security
  • Vision for Jeffcom’s Future (short term)
    • The board discussed and outlined 6 main areas that they envision Jeffcom working towards in the short-term future. Those 6 areas are as follows:
  1. Staffing/Retention
    • Plan in place for 1st quarter 2019
      • How to staff
      • How to Retain
  2. Training
    • Onboarding/new hire training
    • Consistent cross training between channels
    • EOC/Major Event Planning – Multi Agency
  3. Public Outreach
    • Public Education/Branding
    • How to change perception/public image
      • Regular attendance at council
      • Quarterly reports/documents
  4. Transparency
    • Maintain internal transparency and communication
    • Review current communications and develop strategies
    • Continued review/development of the APTs
  5. Service Levels
    • Consistency and Practice
    • Develop measurement on customer satisfaction
      • Who else has done this and how
    • CALEA standards
  6. Technology
    • CAD/RMS Interface
      • Evaluate and provide solution
  • Long Term Strategic Plan
    • The board would like to see a long term strategic plan by the 3rd quarter with all the major stakeholders as a part of that meeting.

V. EXECUTIVE SESSION

A.   Executive Session pursuant to Section 24-6-402(4)(f), C.R.S. for the purpose of discussion of personnel matters involving the annual performance review of the Executive Director.

MOTION: At approximately 1:30pm it was moved by Dan McCasky and seconded by Dan Brennan to move into Executive Session pursuant to Section 24-6-402(4)(f), C.R.S. for the purpose of discussion of personnel matters involving the annual performance review of the Executive Director. 

MOTION: At approximately 2:40pm it was moved by Jeff Shrader and seconded by Dan McCasky to reconvene the regular meeting of the Jefferson County Emergency Communications Authority board of directors. The motion was voted upon and carried.

VI. ADJOURNMENT

MOTION: There being no further business to be presented it was moved by Jeff Shrader and seconded by Mike Weege to adjourn the board meeting of the Jefferson County Communications Center Authority board of directors. The motion was voted upon and carried.

Meeting was adjourned at 2:41pm.

This meeting is open to the public.

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