10/18/18- Record of Proceedings-Board of Directors Meeting

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Record of Proceedings

Jefferson County Communications Center Authority

Board of Directors

October 18, 2018, 9:00 am

433 S. Allison Pkwy, Lakewood, CO 80226

I. CALL TO ORDER

The board meeting of the Jefferson County Communications Center Authority (Jeffcom) was called to order by Jon Greer at 9:03am. This meeting was held in accordance with the applicable statutes of the state of Colorado, at 433 S. Allison Parkway, Lakewood, Colorado.

II. ROLL CALL

President Jon Greer (Arvada Fire) Present

Vice President Jeff Shrader (Jeffco Sheriff’s Office) Present

Secretary/Treasurer Daniel Brennan (Wheat Ridge PD) Present

Member Link Strate (Arvada PD) Present

Member Mike Weege (EFD) Present

Member Bill Kilpatrick (Golden PD) Present

Member Dan McCasky (Lakewood PD) Present

Member Don Lombardi (West Metro Fire) Present

III. PUBLIC COMMENT – (Limited to 3 minutes each)

  • Kelby Nichols: It was my understanding that there was nobody from Jeffcom that came down to speak about the union. But we are working shifts and are unable to come down. We have 3 core APD dispatchers left. That’s an issue. Getting collective bargaining in a union will get us to have retention. When I worked with the Tulsa Union this is the union that I have. We never worked against the board or management. I would like you to vote for a union and we would like collective bargaining.
  • Hosea I live and work in Jefferson County. I heard them ask what this union will do. I want to talk to you about cognitive dissonance. The public that knows the employees can easily deduce that the working conditions are less than optimal. The board can recognize the right of these workers and allow the employees have a workplace democracy. This board should try something new. You should recognize the right of the employees. It was already voted upon by a majority of the employees. And this organization should start acting like the collective that funds it and has a collective board that runs it. I’m happy to come back and explain the definition of insanity.
  • Valerie Fairbanks: I’m concerned to see competent dispatchers leave Jeffcom. Why are they leaving? Recognize that there are still a group of trained dispatchers fighting the fight every day. We cannot use another experienced dispatcher. Please consider our formal request to be recognized.
  • Duane Stevens: transportation worker and Jefferson County resident. I know the value that a union brings to the workers. It gives them proper training. Having a voice at work can work out differences to make it a better place to work. I would prefer the dispatchers not work 14 and 15 hours. Get the proper staffing levels. They are not educated and are overworked. It’s very effective if everyone works together to accomplish those goals.
  • Dustin Zweibel: I have been a stakeholder in public safety for years now. Employees of Jeffcom have brought forth concerns to the board about compensation, scheduling and safety concerns, etc. I was shocked to hear that the reason we are where we are is because of bumps in the road. If the employees had an advocate to help them navigate this we wouldn’t have lost 40 employees. We don’t feel like we have an advocate and that’s why we have lost 40 employees. I compel you to consider signing a contract with the employees of Jeffcom with collective bargaining.
  • James Stetterben: RTD driver. By failing to recognize the union you are failing to give service to the members of the community. You have sick time and vacation time because of unions. They are there to work with you not against you. I urge you to sign a contract with them as your union.
  • Molly Anderson: AFG. I have worked in hospitals for years in the private sector and as a union employee. What I want to get across is the importance of protecting our first responders. I’m concerned about their safety on the job. Right now, Jeffcom is the weakest link in your emergency response system. Please consider what tax payers are requesting as well as the first responders. They deserve the best information. Please consider this.

IV. APPROVAL OF RECORD OF PROCEEDINGS

MOTION: It was moved by and Jeff Shrader seconded by Dan McCasky to approve the record of proceedings of the work session for the board of directors dated September 20, 2018. The motion was voted upon and carried.

V. REPORTS

A.   Financial and Budget Update – (CRS) Community Resource of Colorado Ms. Angie Kelly

  • September Statement and Update on Expenses
  • We are 56% of revenue year to date. Our expenditures are so far looking good. 83% YTD on consultants and professional services. Software expenses are at 71%. Meetings and office expenses are at 105% but half of marketing was covered by JCECA. Total operating expenses are at 76%. Employment is 53% of salaries. We are at 51% of expenditures. Our ending fund balance is just over 1.1 million. Your cash balance as of October 12th is just over 2.4 million.
  • We have three outstanding member contribution payments and have reached out to all three of them.

MOTION: It was moved by Mike Piper and seconded by Jeff Shrader to approve the September financials as presented. The motion was voted upon and carried.

B.   Executive Director Update – Executive Director Jeff Streeter

  • Hiring Update
  • We have 7 new hires in training currently. They will hit the floor in a week and a half. We have 7 more committed to start October 29th. We have 11 committed to start the end of November.
  • There is a lot of training going on in the floor. It is accredited training with certifications.
  • This will bring our numbers up to 108 by the end of November. We will continue to stay aggressive. Barring any attrition, our goal is to be 100% by the beginning of next year.
  • Since August 1st we’ve lost 6 full time dispatchers. Some for other positions at their former agencies and some for personnel issues. 2 a month would be an average of attrition. The bonus has helped with attrition.
  • We continue to do cross training on the floor.
  • Current deployable dispatchers right now is 78. We have an additional 16 supervisors above that. 12-part time staff. A total of 106 employees on staff right now. There are 122 on the payroll.
  • The deputy director roll is being searched for. We have some good applicants in the pool.
  • Update on Advisory Planning Teams: We had 20 letters of interest. They are all serving on a planning team. We have a strategic planning team. There have been other committees determined from this strategic planning team. We will have a total of 4 Advisory Planning Teams.

C.   Legal Update – Mrs. Kathryn Winn

  • Review and Approval of Resolution No. 2018-09 Providing for the Indemnification of Directors, Officers and Employees of the Authority
  • You already have in your creation agreement that Jeffcom will indemnify directors and employees. The employees are under the assumption that they don’t have any legal protection from Jeffcom. That is not the case. This provides a little bit more procedure to what already exists.

MOTION: It was moved by Jeff Shrader and seconded by Dan Brennan to approve resolution No. 2018-09 as presented. The motion was voted upon and carried.

VI. OLD BUSINESS

  • The board scheduled a special board meeting for November 8th at 12:30-4:30. We will do some strategic planning.
  • Dan Guard retired so Dean Davis will be Jeff Shrader’s proxy moving forward. We will swear him in at the next board meeting.

VII. EXECUTIVE SESSION

A.   Pursuant to §24-6-402(4)(b) and (e), C.R.S., for a conference with the attorney for the purpose of receiving legal advice and for determining negotiation positions, developing strategies for negotiations and instructing negotiators related to JCECA funding and impact on 2018 and 2019 budgets.

MOTION: At approximately 9:37am it was moved by Don Lombardi and seconded by Jeff Shrader to move into Executive Session pursuant to §24-6-402(4)(b) and (e), C.R.S., for a conference with the attorney for the purpose of receiving legal advice and for determining negotiation positions, developing strategies for negotiations and instructing negotiators related to JCECA funding and impact on 2018 and 2019 budgets. The motion was voted upon and carried.

MOTION: At approximately 10:44am it was moved by Jeff Shrader and seconded by Link Strate to reconvene the regular meeting of the Jefferson County Emergency Communications Authority board of directors. The motion was voted upon and carried.

VIII. ADJOURNMENT

MOTION: There being no further business to be presented it was moved by Jeff Shrader and seconded by Dan McCasky to adjourn the board meeting of the Jefferson County Communications Center Authority board of directors. The motion was voted upon and carried.

Meeting was adjourned at 10:45am.

This meeting is open to the public.

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